Copyright: © 1999 Canon Software Publishing


Address Book

Selecting the Address Book button on the Email Notification dialog box opens the Select Names dialog box.

The Select Names dialog box allows you to:

•	Select the recipients of the new email you are composing.

•	Add new names to your address book.

•	Edit existing names in your address book.

•	Delete names you no longer want in your address book.

To add names to your Message Recipients list:

1.	Select (meaning highlight) the name(s) of the people you would like to send the upload to in the Email Address list. NOTE: you can also use multiple selection.

2.	Click To. The name(s) now appears in the Message Recipients list.

3.	Click OK. The Select Names dialog box closes, and the Email Notification dialog box is now visible again.  The names selected in the Select Names dialog box now appear in the Email Recipients list of the Email Notification dialog box.

To remove names from your Message Recipients list:

1.	Select (meaning highlight) the name(s) of the people you would like to remove from the Message Recipients list.

2.	Click Remove. The names are removed from the Message Recipients list.

To add new names to your address book:

1.	Click New.  The Add Email Address dialog box opens.

2.	Add the new user’s name and email address information.

3.	Click OK. The new user’s name is now listed in the Email Address list of the Select Names dialog box.

To edit existing names in your address book:

1.	Select a name from the Email Address list.

2.	Click Edit. The Edit Email Address dialog box opens displaying the user’s current information.

3.	Edit and modify the user’s information.

4.	Click OK. The user’s information is updated. If a name change has occurred, this name change is displayed in the Email Address list.

To delete names from your address book:

1.	Select the name you want to delete from the Email Address list.

2.	Click Delete.  A confirmation dialog box opens asking you if you are sure that you want to delete the selection.

3.	Click Yes. The confirmation dialog box closes and the selected name is deleted from the Email Address list.

After you have completed tasks within the Select Names dialog box, click OK to save changes and proceed or click Cancel to dismiss all changes and close the dialog box.


Multiple Selection

To select multiple names in a row, select the first name, press <Shift>, and click the last name that you want selected.  All names in between will also be selected. This is called contiguous selection.

To select varied names in the list, select the first name, press <Ctrl>, and then click various other names that you want to include. This is called non-contiguous selection.